One of the common items in interim payment applications for construction contracts is the deductions for the engineering consultant team for the overtime and weekend hours spent in supervising construction activities that the contractor needs to carry out during those hours. The contractor would formally request the same before the engineering consultant team receives approval to spend those hours.
Using Project Management Information Systems (PMIS) like PMWeb, a formal process can be implemented to capture and approve those resource hours. To start with, the engineering consultant team members who could be asked to work overtime and weekend hours need to be added to the PMWeb resources directory. For each resource, the option for the different pay types that each resource could charge needs to be allowed.
Next, using PMWeb pay types, the consultant must identify the applicable hourly rate for the overtime, weekend, and other premium working hours. Those pay rates will be approved by the contractor and the project owner for the engineering consultant to use when needed.
On a weekly basis, the engineering consultant needs to submit a timesheet for the project team who has worked overtime or weekend hours during the week. For each resource, the number of those extra hours will be reported on the date they were spent. Details on how those hours were spent also need to be detailed.
To formalize the approval of the extra hours spent by the engineering consultant project team members, a workflow gets added to the timesheet module. This ensures that those timesheets are properly reviewed and approved by the assigned project team members.
The details of the engineering consultant resource hours captured on a weekly basis using PMWeb timesheet module become available to report on in any desired form and format. For example, the report shown below details the total engineering consultant resource hours charged for site supervision activities after normal working hours for the selected interim payment period. The same report can be filtered to include all resource hours for all interim payment periods of for any specific interim payment period. The report also includes analysis of how those hours were spent by the engineering consultant resources.