In construction projects, all incidents, regardless of their perceived severity, must be reported to the Project Safety Management Team after the occurrence and prior to seeking medical treatment unless in cases of life-threatening injuries. This includes damage to property, construction equipment, and vehicle-related incidents. Priority items include care for the injured, establishing control over the accident scene, and notification of proper project personnel.

After priority items have been accomplished, the designated safety project team member shall obtain as much preliminary information as possible. Preliminary information should include who was involved, the nature and extent of the injury, what happened, where it happened, how it happened and the names of any witnesses. If practical, take photos of the scene as soon as possible before any conditions are altered.

Project Management Information Systems (PMIS) like PMWeb usually will have be default a form for Safety Incidents. The Safety Incident Form must be completed for all incidents, injuries, and work-related illnesses. The Safety Incident form header will capture details of the project, phase, WBS level that relates to scope of work where the incident happened, the company involved in the incident, accident type and category, incident description, weather status at the time of the incident, who is submitting the safety incident form and when among other details.

PMWeb 7 Engineering Forms Safety Forms

The Safety Incident form also includes fields to describe the work activity in progress at the time of the accident, to describe the incident, to include list of people or persons involved in the incident and their injury details, to list the incident witnesses and to list causes and root causes that resulted in the incident for which they will subject for a formal root cause analysis that will recommend corrective actions be distributed to the persons involved in the accident. 

PMWeb 7 Details

Similar to other PMWeb modules, pictures that relate to the incident, police and medical reports and other related documents will be uploaded, stored and attached to the safety incident form. For this form, PMWeb provides the option to visualize selected documents on the safety incident form header.

PMWeb 7 Attachment

The predefined workflow will ensure that the safety incident forms and all supportive documentation will be completed and submitted to the HSE Department for classification of incident and further investigation, if necessary.

PMWeb 7 Workflow

Similar to all other formal communications, the Safety Incident Form needs to be printed and wet signed and stamped. The output form layout can be designed in any desired form and format to meet the organizations project HSE management plan reporting requirements. PMWeb provides a default output that captures the details of the safety incident that can be used as is.

PMWeb 7 Safety Form

The data captured in the safety incident forms will become the basis for monitoring and evaluation the project’s health, safety and environment performance. One of the important reports that can be generated from the safety incidents forms is the Safety Incidents Analysis by Body Area report. The report, which can be for a single project or a portfolio of projects will detail the reported safety incidents by the injured body area. Of course, this data along with other HSE processes data will become the basis for creating the HSE performance dashboard.

PMWeb 7 Safety Incidents Analysis by Body Area

Of course, this data along with other HSE processes data will become the basis for creating the HSE performance dashboard. The dashboard will include visuals to analyze the frequency of occurred safety incidents per worked manhours, the trend chart for Lost Time Injury Frequency Rate (LTIFR), category of safety incidents per period, incident causes and location of injuries. The dashboard will also include details of planned and actual HSE site tours.

PMWeb 7 HSE Performance Dashboard


The world’s top organizations are selecting PMWeb because of its comprehensive features, functionality, and ease of use. Since 2007, PMWeb has been used by tens of thousands of users to manage their Plan | Build | Operate lifecycles.