One of the common processes in any engineering and construction project across the globe is the process for getting permits and no-objection certificates (NOC) from public authorities such electricity and water, municipality, civil defense, roads and transportation among others. Some of those permits and NOCs need to be issued during the design development stages, contractor mobilization, construction and handing over. Some permits and NOCs have validity durations where they need to be renewed to maintain their validity. 

Using a Project Management Information System (PMIS) like PMWeb, organizations can create document templates that are specific for each type of permit issued by public authorities. For example, Dubai Electricity and Water Authority (DEWA) has more than 75 permits and NOCs that are applicable to the different types of engineering and construction projects that need to be executed in the emirate of Dubai. Similarly, the Roads and Transport Authority (RTA), Civil Defense, and other entities have their own permits and NOCs. 

Since the requirements and deadlines for all of those permits and NOCs are known to the project stakeholders, it is a must to have all those permits and NOCs added as activities to the project schedule. This ensures that the predecessor and successor activities are identified and considered as well as the planned for when issuing the permit or NOC to avoid any delays to the project. Those activities along with the project schedule activities will be imported into PMWeb to allow linking the relevant permit or NOC activity to the NOC form.

PMWeb 7 Schedules Schedules Waterfront 
Link Schedule

Using PMWeb custom form builder, a document template will be created for each permit. The template captures the date the record was created on, created by who, internal workflow status and whether this is a new submission or for renewal.

PMWeb 7 Tools Forms NOC DEWA Construction General Projects Divisions Relocation For Electricity Services DEWA NOC 

In addition, the header of the template includes general details on the permit or NOC such as NOC No., NOC Phase (Design, Construction or Hand Over), NOC Name (e.g. General Projects – Diversion/Relocation for Electricity Services), NOC Request Date, Permitting Entity (DEWA, RTA, Civil Defense, etc.), NOC Issue and Expiry Date, Cover Letter Ref. No., Relevant RTA NOC, Relevant DEWA NOC, Scope of Work Details, Start and Completion Dates of Work, Project Owner, Consultant and Contractor names and NOC Schedule Activity. The form could also include the planned and actual permit or NOC fee and the cost account number this fee is charged against. It should be noted much of this information will be used to create the NOC letter that automatically generates from PMWeb to the permitting entity. 

PMWeb 7 Tools Forms NOC DEWA Construction General Projects Divisions Relocation For Electricity Services DEWA NOC 

The template also includes a table that lists all items that are needed to issue the permit. This list varies depending on the permit or NOC to be issued. For each item in the list, the project team member preparing the NOC should confirm that the submission requirement was completed or it is not applicable.

One of the common requirements for most permits and NOCs is the submission of drawings which could include contract documents, shop drawings and as-built drawings. Those drawings, including the latest version of each, will be captured in the PMWeb Drawings List module. Using the attachment tab of the permit or NOC, the relevant drawings for each submission will be linked to the document template.

PMWeb 7 Tools Forms NOC DEWA Construction General Projects Divisions Relocation For Electricity Services DEWA NOC 

To ensure that the NOC submission is complete and correct before its formally submitted to the permitting entity, a workflow gets added to the NOC. The workflow steps could differ depending on the NOC document template and is relevant permitting entity.

PMWeb 7 Forms RFIs Conflict

The formal submission letter for the permitting entity automatically generates thanks to the PMWeb Word tool. The letter template format will be in line with the sample letter submission that the permitting entity usually require organizations to use when submitting for the permits or NOCs. For example, DEWA has created samples of the covering letters that organizations need to submit when requesting for one of their NOCs. Below is an example of how one of those letter templates which was created in PMWeb Word and can now be automatically generated using the data captured in the NOC form.

PMWeb 7 Tools Forms NOC DEWA Construction General Projects Divisions Relocation For Electricity Services DEWA NOC 

The details of all permits and NOCs will be captured in a tabular log report so they can be monitored and reported on. For each permit or NOC, the report details the particulars of the NOC, permitting authority, validity, planned and actual issuance dates, planned and actual fees paid, days due to be renewed, among others. The report highlights those due for renewal in red. The report could also include statistics on the number of permits and NOCs per permitting authority and planned and actual permits and NOCs fees per permitting authority.x

PMWeb 7 Permitting Authorities NOCs Status Report


The world’s top organizations are selecting PMWeb because of its comprehensive features, functionality, and ease of use. Since 2007, PMWeb has been used by tens of thousands of users to manage their Plan | Build | Operate lifecycles.