Almost every construction project has immediate submittal requirements that the Contractor needs to submit and secure the Project Owner’s approval on the same. Those are the submittals that the Contractor must submit within thirty (30) days of receiving the letter of acceptance (LoA). Those submittals will be listed in the general conditions and general requirements of the contract documents.
Using a Project Management Information System (PMIS) like PMWeb, the checklist template will be created to capture the details of those submittals and whether they were submitted and approved. PMWeb form builder will be used to create this checklist for which the submittal items could differ from one project to another depending on the contract document. It is therefore the duty of the Project Management Consultant and Engineering Consultant to prepare this list. This will list should always be kept current by the Project Owner’s authorized representative.
The form attachment tab will be used to link the specific submittal items made by the Contractor for those submittal items as well as upload other documents that are needed to prove that those submittal items were made and approved.
The captured data will be used to generate the Thirty (30) Days Requirements Submittal report which will provide real-time status of what submittals have been made by the contractor and those approved by the project owner or his authorized representative. The report will highlight all those submittals that are either due or will be due in “2” days in “Red”, those are due in “5” days in “Amber” and those due after “5” days in “Green”.