During the different project life cycle phases, task forces might be established by upper management to break through strict organizational boundaries. A task force is a temporary group, usually four to twelve people, formed to carry out a specific mission or to solve a problem that requires a multi-disciplinary approach. Usually, the task force exists for a specific, time-limited purpose, lasting a few weeks.
Typically, a team leader is appointed, and team members are selected based on factors such as competency, position in the existing structure, loyalty, or ability to work with others. The team leader directs the activities of the team members. Upper management decides to disband the team/task force when it deems results have been achieved.
The PMWeb ready-to-use action module allows documenting all actions associated with those task forces. For each task force, a new action gets created. The form allows defining the different tasks needed to complete this action and assigning responsibility for each action and due date. The action form includes fields for task force target completion date, action completion date, a status which could be active, dissolved, and completed, and the purpose of the task force.
The team leader invites the task force team members to join this created action document. All inputs made by the team members get captured online under the Collaborate tab of the action form. This page captures all comments and input made by the task force team members.
In addition, relevant PMWeb records and imported emails link to the active form. Those documents, records, and emails can be linked to each specific task or attached to the active form. The attached documents will be stored in the PMWeb document management repository to ensure that they are always accessible when needed. This ensures that there is a single record that has all details relevant to the task force.
The Task Force Performance status report provides the organization with a consolidated view to monitor and track the performance status of all created task forces across the complete projects’ portfolio. The report provides real-time summary visuals on the number of created task forces per project, by task force manager, by priority, and by status.