One of the requirements of Project Health, Safety and Environment Management Plan (PHSEMP) is for the Project Owner’s authorized representation and the Contractor to conduct joint HSE audit to verify the implementation of the selected HSE risk controls. The intent of the monthly joint audit is to ensure compliance of safety practices observed on site against the criteria contained in the checklist. Corrective actions will be required to be implemented to rectify all reported non-compliances.
Some of the reasons to conduct regular HSE audits include to determine if Safety and Health programs and procedures are working, to verify that field employees and management are engaged in the safety programs, to verify that project HSE processes are in compliance with company policies and regulations, to verify compliance with applicable OSHA or any other adopted HSE rules, to determine if you are documenting your safety and health program activities properly, to discover and identify potential hazards, to evaluate the effectiveness of existing management controls, to check the safety of the project workplace, to check the safety of project equipment, to evaluate the adequacy of contractor’s supervisors’ safety training and performance and to evaluate the adequacy of field employees’ safety training and performance. Using Project Management Information Systems (PMIS) like PMWeb, HSE audit checklists and all other HSE processes will be implemented. Using PMWeb form builder, the HSE audit checklist will include tables for the different sections of the checklist. For example, it can include tables for Office Procedures, Site Security and Warning Signs, and Safety Responsibilities. Each table will include list of items to be audited, audit status which could be “Yes”, “No” or “Not Applicable”. For those with status “No”, corrective action will be required to implemented to rectify the reported non-compliance.
The attachment tab will be used to upload, store and attach pictures and documents that were relevant to the HSE audit. Accessing PMWeb using a smart mobile device, will allow the audit team to take pictures and record videos that can be attached to the checklist.
A workflow will be assigned to the HSE audit checklist where it will be formally sent to the contractor to implement all corrective actions required to rectify the reported non-compliances. When the contractor completes those corrective actions, the contractor will submit the HSE audit checklist to the project owner’s authorized representative to review and approve.
The HSE Audit Checklist report will detail the audit status for each period. The report will include a table that details all inspections carried out for each group along with its status. For those that are not compliant, the corrective action field will detail the taken action. The report also includes a visual to summarize the completed inspections for all groups and additional three visuals one for each group.
The HSE Audit Checklist Trend Report will detail the status of inspections made each period. The trend report has four bar charts, the first for all groups and additional three bar chart visuals one for each group.