Design coordination is a broad term describing the integration of designs prepared by different members of the project design team to create a single, unified set of information that can be constructed without clashes between components. Effective design coordination can help to reduce costs, delays and disruption that can be caused by problems on site and the need for remedial or abortive works and redesigns.

One of the best practices for effective design coordination is to use predefined design coordination checklists. Those checklists can be used to ensure that the designers understand what they are responsible for, and in particular who is responsible for the interfaces and junctions between different design packages. In a more specific sense, design coordination checklists can help the design team to ensure that the design solutions can be integrated, in particular, mechanical, electrical and plumbing (MEP) designs, which as they permeate through the entire building are frequently the source of coordination problems.

Using Project Management Information Systems (PMIS) like PMWeb, the design team can formalize the design coordination process by creating checklists each discipline to be coordinated. PMWeb custom form builder will be used to create design coordination checklists for architecture, structural engineering, fire protection and hydraulics engineering, mechanical service coordination, electrical service coordination, lifts and escalator coordination, civil engineering coordination, landscaping and specifications. Each form will include the design coordination reviewer name and title as well as the checklist which will list items to be checked, review response and remarks.

PMWeb 7 Asset Managment Forms Design Coordination Checklist

The attachment tab will be use to link the PMWeb drawings list records reviewed in the design coordination checklist as well as all other documents covered in the review process. Those documents will be uploaded and stored in the PMWeb document management repository.

PMWeb 7 Asset Managment Forms Design Coordination Checklist Link Records

The workflow assigned to the design coordination checklist will identify the different roles who will be involved in reviewing and approving the design coordination. It should be noted that the workflow steps and roles could be different depending on the design discipline being reviewed.

PMWeb 7 Workflow

The design coordination report will summarize the review results for all disciplines for which it will display how many items of the checklist items were verified, not verified and those that are not applicable. The report will also include a table that list the checklist items and their status by discipline. The report will include filters to select the disciplines to be reviewed.

PMWeb 7 Project Design Coordination Checklist Report


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