Outcomes: A Unified Platform for Accuracy, Accountability, and Agility
In transportation infrastructure, success is measured by how well complex, high-volume programs can adapt to change—whether that’s shifting budgets, evolving regulations, environmental risks, or political priorities. For the Ministry of Transportation in British Columbia, the challenge wasn’t just executing thousands of projects each year—it was doing so with clarity, consistency, and confidence in the data driving decisions.
Success meant establishing a single, reliable view of capital project data across one of Canada’s most diverse and geographically complex provinces. It meant eliminating the silos that made reporting inconsistent and time-consuming. And it meant transforming data from something reactive and retrospective into a tool for real-time planning, oversight, and accountability.
By embedding geospatial intelligence, enforcing data standards, and designing for long-term scalability, the Ministry has redefined how infrastructure programs are managed—from the field to the executive level. This shift not only improves internal efficiency—it strengthens public trust and enables faster, more informed responses to the province’s most pressing infrastructure needs.
This isn’t just modernization—it’s building a digital foundation for long-term infrastructure strategy.
Project Execution Group
OBJECTIVES
- Replace outdated systems and manual workflows with a unified project management platform
- Create a reliable source of truth for capital project data across the province
- Improve data consistency and eliminate duplicate entry across departments
- Use geospatial data to analyze project impacts by location, electoral district, and infrastructure type
- Enable future scalability for predictive analytics, emergency response, and AI integration
The Solution: Turning Fragmented Systems into an Integrated, Insight-Driven Platform
To modernize its capital project oversight and improve data reliability across thousands of active projects, MOTI adopted a multi-platform solution centered around PMWEB. Acting as the backbone of the Ministry’s new project information ecosystem, PMWEB was selected for its configurability, integration readiness, and robust data governance features.
The solution was designed not only to replace legacy systems, but to radically improve how MOTI captures, organizes, and analyzes project data—particularly by embedding geospatial intelligence and automating what had previously been manual, error-prone processes.
By integrating PMWEB with Hexagon (for geospatial mapping) and WalkMe (for guided user interaction), the Ministry created a single source of truth for project data that connects initiatives to their physical location, financials, timelines, and surrounding environmental conditions.
Key Capabilities Included:
- PMWEB as the system of record: Centralized database for all non-financial project data, enabling unified tracking across 2,500–5,000 concurrent projects.
- Geospatial mapping with hexagon: Captures project geometries and overlays them with live boundary layers (e.g., electoral districts, economic regions, roads).
- Dynamic data calculations: Automates regional budget splits and project categorization based on geometry, removing the need for manual input and recoding.
- WalkMe for guided user experience: Improves system navigation and reduces training time for Ministry staff through embedded walk-throughs and tooltips.
- Geometry-based reporting: Enables reporting by geography, asset, or environmental condition using live GIS overlays rather than static fields.
- Situational awareness: Integrates emergency event layers (e.g., fires, floods, incident zones) for real-time risk analysis and response planning.
- Asset linking via geometry: Ties project locations to specific bridges, roads, or marine structures, enabling cross-functional insights between projects and assets.
- Layer-based architecture: Ensures live, accurate data with automatic updates from public and internal GIS sources, eliminating manual refreshes.
IMPLEMENTATION APPROACH
Project Execution Group deployed a multi-year implementation strategy to ensure data quality, user adoption, and long-term scalability:
- Led with core project data standardization before expanding to financial and asset integrations
- Built and validated geospatial functions in parallel with PMWEB configuration
- Used live workshops to define user requirements for mapping, reporting, and automation
- Phased rollout by data domain (e.g., project attributes, geometry, asset associations)
- Automated historical data cleanup for legacy project records
- Created override logic for geometry splits to account for project-specific cost variations
- Developed scalable logic to support future layering, predictive analytics, and AI-readiness
- Provided reusable form templates and JSON-based configuration for consistent deployment
COLLABORATION
This transformation was made possible through deep collaboration between the Ministry, PMWEB partner Project Execution Group (PEG), and multiple government stakeholders. PEG acted as both implementer and strategic advisor, aligning platform configuration with provincial data goals, regulatory requirements, and real-world site conditions.
Workshops with MOTI’s infrastructure, environmental, and IT teams surfaced requirements ranging from electoral district reporting to fire perimeter mapping and vendor accountability. PEG translated these inputs into functional PMWEB configurations and data logic—always with an eye toward minimizing disruption while maximizing future adaptability.
By layering PMWEB’s flexible architecture with Hexagon’s spatial intelligence and WalkMe’s user guidance, the Ministry gained not just a system, but an integrated decision platform tailored to the demands of public infrastructure management.
We’re not capturing more data—we’re just using the data we have in smarter ways. That’s what makes this system so powerful.
Project Execution Group
Results: Measurable Gains in Reporting, Accuracy, and Responsiveness
- PMWEB established as the system of truth for all capital project data
- 100% automation of regional splits using geospatial logic—no more manual coding
- Real-time reporting by electoral district, asset, or road segment
- Significantly reduced data duplication across systems and teams
- Live mapping of emergency events, infrastructure layers, and environmental zones
- Foundation built for predictive analytics, incident response, and future AI modeling
BENEFITS: SETTING THE FOUNDATION FOR A FUTURE-READY, DATA-DRIVEN MINISTRY
- Trusted data source for 2,500–5,000 concurrent projects
- Automated, GIS-driven reporting at scale
- Improved transparency and accountability to stakeholders
- Scalable framework for future data layers and analytics
- Integrated view of capital projects and critical assets across the province
