One of the key challenges that faces project planners is how to track and report the actual spent labor and non-labor resource hours at their project schedule activity level in a format that will be formally acceptable to the different parties of the contract. Timesheets, labor cards and other time attendance systems used by the contractors at the project site are intended for the contractor own internal use to track the actual total resource hours spent on the project as an overall. Therefore, the only logical and practical way to track actual spent resource hours spent in completing the project’s scope of work is by using daily reports which are a formal communication requirement on every single construction project.

Project Management Information Systems (PMIS) like PMWeb should have by default a daily report module that can capture the actual spent resource hours at the project activity level among the many other type of information that a PMIS should capture. Since the daily report is a formal project communication, the reported category and quantity of actual spent resource hours will be formally reviewed, verified and approved by the contractor and the project owner’s authorized representative. This means that the resources tracking report will become a report that will be formally accepted by all parties of the contract. The contractor not only will use the report to assess the actual productivity rates but also for claims of lost productivity, disruption, acceleration among others by assessing earned resource hours to both planned and actual.

PMWeb 7 Primavera P6 MS Power BI

To establish the link between the daily report and the project schedule, PMWeb will import the project schedule that was either created in Oracle Primavera P6 or MS Project. The default import function allows importing the activity details included the planned and actual start and completion dates, total float actual percent complete. PMWeb scheduling module allows maintaining a version of all project schedule updated and revisions.

PMWeb 7 Link Schedule

In addition, it is important to define the labor and non-labor resources to be tracked in PMWeb. The information captured for each resource could include resource skills, resource name and the company the resource works for, resource contacts, resource rate, resource default cost center among others. In addition, the specification tab can be used to capital additional details on each resource date of hire, nationality, gender among others.

PMWeb 7 Portfolio Lists Resources Labor Resources

PMWeb daily report module is used to capture details of weather condition, details and quantities of completed works, safety incidents and actual spent resource hours. The timesheet tab allows capturing all needed data for each resource, labor and non-labor, including hours spent, relevant activity, whether spent hours were regular pay, overtime, weekend or other type of pay, description of work performed by the resource, notes among others. In addition, PMWeb allows creating ten additional fields that allows capturing more details for each resource.

PMWeb 7 Engineering Forms Daily Reports

Of course, the daily report can also capture the details of progress photos and other documents that need to be attached to the daily report. The daily report also includes the options for adding checklists, notes and clauses. In addition, a workflow can be added to the daily report to ensure that it is formally reviewed and approved before its status become approved.

PMWeb 7 Roles & APM Rules

The contractor will usually be required to formally submit the daily report for the project owner’s authorized representation in a specific format that could vary from one project owner to another and even from one project to another. PMWeb reporting tool will be used to designed the output form in the desired format.

PMWeb 7 Daily Report

Using business intelligence tools like MS Power BI, the daily actual resources data captured in PMWeb along with the planned resources data captured in Oracle Primavera P6 or MS Project will become the basis for creating the “Actual Spent Resource Hours at the Project Activity Level Tracking Report”. The multi-data source report will include a tabular report that details the total planned and actual spent resource hours per activity on daily basis for each resource category. The report will compare the total planned resource and actual spent resource hours per activity. In addition, it provides a summary of total planned resource and actual spent resource hours by resource category.

PMWeb 7  Actual Spent Resource Hours at the Project Activity Level Tracking Report

Other reports can be also created to provide the information needed by the project team. For example, there could be a need to provide a summary report of planned, actual and earned resources per activity. The report could also summarize the of planned, actual and earned resources per resource category.

PMWeb 7 Planned, Actual and Earned Resource Per Activity tracking Report


The world’s top organizations are selecting PMWeb because of its comprehensive features, functionality, and ease of use. Since 2007, PMWeb has been used by tens of thousands of users to manage their Plan | Build | Operate lifecycles.